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Rooted Realms Hypnotherapy
Privacy Policy

​1. INFORMATION WE COLLECT

We may collect information in the following ways:

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A. Information You Provide Directly

This may include:

  • Name

  • Email address

  • Phone number

  • Contact preferences

  • Intake information you submit

  • Appointment requests and scheduling details

  • Payment-related details (processed through secure third-party processors)

  • Any message you send via forms, email, text, or other communication

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B. Sensitive Information

If you choose to participate in hypnotherapy services, you may provide personal and sensitive information related to:

  • Emotional/mental well-being

  • Stress, habits, health behaviors

  • Trauma history

  • Relationship concerns

  • Goals for personal growth

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We only collect this information when it is necessary to provide services, and we take confidentiality seriously.

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C. Website & Device Data (Automatically Collected)

When you visit our website, we may automatically collect:

  • IP address

  • Browser type

  • Device type

  • Pages visited and time spent on pages

  • Referring website/source

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This information is primarily collected through cookies and analytics tools.

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2. HOW WE USE YOUR INFORMATION

We use your information to:

  • Respond to inquiries and communicate with you

  • Schedule and manage appointments

  • Provide hypnotherapy services

  • Send administrative and service-related messages (e.g., confirmations, reminders)

  • Process payments

  • Improve our website and user experience

  • Maintain business records as required by law

  • Promote services only when you have opted in 

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We do not sell your personal information.

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3. COOKIES & TRACKING TECHNOLOGIES

Our website may use cookies or similar technologies to:

  • Enhance website performance

  • Understand traffic patterns

  • Improve content and usability

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You can disable cookies through your browser settings. Please note that disabling cookies may affect website functionality.

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4. HOW WE SHARE YOUR INFORMATION

We only share your information under limited circumstances, including:

 

A. Service Providers

We may share limited information with third-party providers that help us operate, such as:

  • Website hosting platform

  • Email or contact form services

  • Scheduling systems

  • Secure telehealth/video platforms

  • Payment processors

 

These providers are only permitted to use your data as needed to perform services for us.

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B. Legal Requirements

We may disclose information if required by law, subpoena, court order, or legal process.

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C. Safety/Emergency Situations

If there is a serious risk of harm to you or someone else, we may disclose information as required to protect safety and comply with legal/ethical obligations.

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5. CONFIDENTIALITY & LIMITATIONS

Rooted Realms Hypnotherapy is a professional wellness service. Confidentiality is strongly respected; however:

  • Hypnotherapy is not psychotherapy

  • Rooted Realms Hypnotherapy services may not be covered under HIPAA unless otherwise required due to specific handling systems or integrations

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If you are also receiving services from the provider in another role (e.g., psychotherapy), confidentiality rules may differ and will be explained in the appropriate consent documents.

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If you have questions about what privacy rules apply to your care, you are encouraged to ask at any time.

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6. DATA SECURITY

We use reasonable administrative, technical, and physical safeguards to protect your information. However, no method of transmission over the internet or electronic storage is completely secure.

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We cannot guarantee absolute security, but we take privacy protection seriously and work to minimize risk.

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7. TELEHEALTH & ELECTRONIC COMMUNICATIONS

If you participate in telehealth services or communicate electronically:

  • Email and text messaging may not be fully secure

  • We will take reasonable steps to maintain confidentiality

  • You may request alternative communication methods

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MOBILE MESSANGING / SMS COMMUNICATIONS

By providing your mobile phone number and opting in, you consent to receive informational text messages from Rooted Realms Hypnotherapy related to services such as appointment reminders, scheduling notifications, and account communications. Message frequency varies. Message and data rates may apply.

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You may opt out at any time by replying STOP. For assistance, reply HELP or contact us at info@rootedrealmshypnotherapy.com

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Sharing of information collected:
Mobile information will not be shared with third parties/affiliates for marketing/promotional purposes. This includes text messaging opt-in data and consent.

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As a current or prospective customer, you understand that you can text us STOP at any time to opt out of receiving SMS text messages from us. You can text us HELP at any time to receive help.


You understand that the messaging frequency may vary. Messaging & data rates may apply.


All policies are followed as per CTIA guidelines 5.2.1. At any time if you want your information to be removed, you can contact us via our email address or regular mail."

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You are responsible for protecting your privacy on your device and in your environment (e.g., private space during sessions).

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8. YOUR CHOICES & RIGHTS

You may:

  • Request access to your information

  • Request corrections to your information

  • Request deletion of certain information, where permitted by law

  • Opt out of non-essential communications at any time

To request changes, email: info@rootedrealmshypnotherapy.com

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9. CHILDREN’S PRIVACY

Our website and services are not intended for children under 13. We do not knowingly collect personal information from children.

If you believe a child has provided personal information, please contact us so we can delete it.

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10. THIRD-PARTY LINKS

Our website may contain links to third-party sites (e.g., scheduling platforms, educational resources). We are not responsible for the privacy practices of other websites. We encourage you to review the privacy policies of any third-party site you visit.

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11. UPDATES TO THIS POLICY

We may update this Privacy Policy at any time. Updates will be posted on this page with the revised effective date.

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12. CONTACT INFORMATION

If you have questions about this Privacy Policy or how your information is handled, contact:

Rooted Realms Hypnotherapy
Email: info@rootedrealmshypnotherapy.com
Phone: 281-690-5084
Website: https://www.rootedrealmshypnotherapy.com/

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